Manage the status of a settlement

You can view the status of a settlement in the Status field on the General FastTab of the Settlements page.

When you create a new settlement, the Status field is set to New. The following procedure outlines the standard workflow of settlement calculation and how the status is updated accordingly.

1. On the action bar, select Calculate to run the settlement calculation.
   The system updates the Status field to Calculated.

2. Select Release to release the settlement after making all the necessary changes.
   The system updates the Status field to Released.

   
   If you select Recalculate or Reopen action, the system updates the Status field to Calculated.

The settlement status is then updated based on your subsequent actions according to your requirements. You can:
- Create and post purchase invoices
- Create unposted purchase invoices
- Update the related purchase order(s) and then post purchase invoice(s) from the related purchase order(s).

Create and post purchase invoices

The following procedure outlines creating purchase invoices from the Settlements page and updating the status accordingly.

1. On the action bar, select Post to create a posted purchase invoice.
   The system updates the Status field on the Settlements page to Invoiced and creates and posts the purchase invoice. You cannot make any more changes to the settlement.
2. Select Close to indicate that the settlement is closed.
   The system updates the Status field to Closed.

Create unposted purchase invoices

The following procedure outlines creating purchase invoices from the Settlements page and updating the status accordingly.

1. On the action bar, select Create Invoice to create a purchase invoice.
   The system updates the Status field to To Invoice and creates a purchase invoice.
2. On the purchase invoice, on the action bar, select Post.
   The Status field on the Settlements page is set to Invoiced. You cannot make any more changes to the settlement.
3. On the Settlements page, on the action bar, select Close to indicate that the settlement is closed.
   The system updates the Status field to Closed.

Update the related purchase order(s)

The following procedure outlines updating the related purchase order(s) from the Settlements page, posting the purchase invoice from the related purchase order(s), and updating the status accordingly.

1. On the action bar, select Update Purchase Order to update the related purchase order(s).
   The system updates the Status field to Updated and updates the unit cost of the related purchase order(s). You cannot make any more changes to the settlement.

   • If the system cannot update all related purchase lines, the status is updated to Partially Updated. You can make relevant changes, recalculate, and update the purchase order(s) to fix this.
   • If you recalculate the settlement calculation, the Status field changes to Calculated.
   • If you reopen the settlement and then release it, the system displays Updated in the Status field instead of Released to notify you that the unit cost of the related purchase order(s) has already been updated.

   You can create purchase invoices from the related purchase order(s) and post them.

2. On the Settlements page, on the action bar, select Close to indicate that the settlement is closed.
   The system updates the Status field to Closed.