Post Cashier Transaction
The system performs differently for each source type when posting the cashier transactions based on the following scenarios:
Scenario 1: Only Source Type = Credit
Let's assume the cashier transaction has the following values for the sources and payments:
Customer: C0020
Source Type: Credit
Amount: -250 (negative)
Payment Methods:
Cash: -100
Check: -150
When posting the transaction:
- The system creates two general ledger entry lines with document type Refund.
- Applied entries are created with the source document type and number as per the relevant credit memo.
Scenario 2: Only Source Type = Miscellaneous with type OUT
Let's assume the cashier transaction has the following values for the sources and payments:
Source Type: Miscellaneous (Type OUT)
Amount: -300 (negative)
Payment Methods:
Cash: -100
Check: -200
When posting the transaction:
- The system creates two general ledger entry lines with document type Payment.
- The general ledger entries reflect the negative amounts in the G/L Account.
Scenario 3: Only Source Type = Miscellaneous with type IN
Let's assume the cashier transaction has the following values for the sources and payments:
Source Type: Miscellaneous (Type IN)
Amount: 300 (positive)
Payment Methods:
Cash: 100
Check: 200
When posting the transaction:
- The system creates two general ledger entry lines with document type Payment.
- The general ledger entries reflect the positive amounts in the G/L Account.
Scenario 4: Only Source Type = Invoice with the same customer without payment discount
Let's assume the cashier transaction has the following values for the sources and payments:
Customer: C0020
Source Types: Invoice
Amount: 1100 (positive)
Sources:
Prepayment Invoice: 100
Invoice: 1000
Payment Methods:
Cash: 1100
When posting the transaction:
- The system creates one general ledger entry line with document type Payment.
- Applied entries are created for the prepayment invoice and invoice with their respective amounts.
Scenario 5: Source Type = Invoice with the same customer with payment discount
Let's assume the cashier transaction has the following values for the sources and payments:
Customer: C0020
Source Types: Invoice
Amount: 1100 (positive)
Sources:
Prepayment Invoice: 100
Invoice: 1000
Payment Methods:
Cash: 1100
Transaction Details:
Discount: Applied to Invoice.
When posting the transaction, one general ledger entry is created with the document type Payment along with the following applied entries:
- One entry is applied to the prepayment invoice with a payment method code of Cash in the amount of 100.
- Another entry is applied to the Invoice with a payment method code of Cash in the amount of 1000.
The applied entries reflect the discount and are linked to the respective documents.
Scenario 6: Only Source Type = Invoice with the same customer involving multiple payments
Let's assume the cashier transaction has the following values for the sources and payments:
Customer: C0020
Source Types: Invoice
Amount: 1100 (positive)
Sources:
Order: 100
Invoice: 1000
Payment Methods:
Cash: 800
Check: 500
When posting the transaction, two general ledger entries are created for the different payment methods with the document type Payment, along with the following applied entries:
- One entry is applied to the prepayment invoice with a payment method code of Cash in the amount of 800.
- Another entry is applied to the Invoice with a payment method code of Check in the amount of 300.
The applied entries reflect the multiple payment methods and amounts.
Scenario 7: Only Source Type = Invoice with multiple customers as a single payment
Let's assume the cashier transaction has the following values for the sources and payments:
Customers: C0020, C0021
Source Types: Invoice
Amount: 1100 (positive)
Sources:
C0020 Prepayment Invoice: 100
C0021 Invoice: 1000
Payment Methods:
Cash: 1100
When posting the transaction, two general ledger entries are created for the different customers with the document type Payment, along with the following applied entries:
- One entry is applied to the prepayment invoice for the customer C0020 with a payment method code of Cash in the amount of 100.
- Another entry is applied to the Invoice for the customer C0021 with a payment method code of Cash in the amount of 1000.
The applied entries reflect the single payment distributed across multiple customers.
Scenario 8: Different Source Types = Invoice & Credit (Positive)
Let's assume the cashier transaction has the following values for the sources and payments:
Customer: C0020
Source Types: Credit, Invoice
Amount: 750 (positive)
Sources:
Credit: -250
Invoice: 1000
Payment Methods:
Cash: 750
When posting the transaction, one general ledger entry is created with the document type Payment, since the total amount is positive, and is applied to both Invoice and Credit Memo with a payment method code of Cash.
Scenario 9: Different Source Types = Invoice & Credit (Negative)
Let's assume the cashier transaction has the following values for the sources and payments:
Customer: C0020
Source Types: Credit, Invoice
Amount: - 750 (negative)
Sources:
Credit: -1000
Invoice: 250
Payment Methods:
Cash: -750
When posting the transaction, one general ledger entry is created with the document type Refund, since the total amount is negative, and is applied to both Invoice and Credit Memo with a payment method code of Cash.
Scenario 10: Source Type = Customer with positive amount
Let's assume the cashier transaction has the following values for the sources and payments:
Customer: C0020
Source Type: Customer
Amount: 750 (positive)
Sources:
Customer: 750
Payment Method:
Cash: 750
When posting the transaction, one general ledger entry is created with the document type Payment and a payment method code of Cash in the amount of 750.
Scenario 11: Source Type = Customer with negative amount
Let's assume the cashier transaction has the following values for the sources and payments:
Customer: C0020
Source Type: Customer
Amount: -750 (negative)
Sources:
Customer: -750
Payment Method:
Cash: -750
When posting the transaction, one general ledger entry is created with the document type Refund and a payment method code of Cash in the amount of -750.
For posting the payments and write-off amounts, the system uses the G/L account and balancing account specified on the setup pages. For more information, see Cashier Setup and Cashier Payment Registration Setup.
After posting the cashier transaction, the associated general ledger document number will appear for each payment line on the Posted Cashier Transaction page.