Cashier Deposit

Cashier deposits are used to record and manage transactions in a cash drawer. Its primary purpose is to ensure accurate tracking of cash flow, maintain proper accounting records, and facilitate the reconciliation of cash balances at the beginning and end of each day. To create and manage cashier deposits, follow these steps.

1. Select the Search icon , enter Cashier Deposits, and then choose the related link.
   The Cashier Deposits page opens.
2. On the action bar, select New to create a new cash deposit or select the required No. to open the existing cashier deposit.
   The Cashier Deposit page opens.

3. On the General FastTab, fill in the fields as follows.

   Field	Description
   No.	Specifies the number of the cashier deposit. This value is automatically assigned based on the number sequence configured on the Cashier Setup page. You can also manually edit this value.
   Currency Code	Select the currency code used for this cash deposit. This code should correspond to the currency involved in the transactions associated with the cashier deposit.
   Cash Drawer Code	Select the cash drawer code for which the cash deposit is created. This field is mandatory and cannot be left blank.
   Posting Date	Select the date on which this cashier deposit will be posted and recorded in the accounting system. This field is filled with the work date by default. It is a mandatory field and cannot be left blank.
   Starting Balance	Enter the initial amount of cash or funds available in the selected cash drawer at the beginning of the day for this cashier deposit.
   Transaction Total	Specifies the total amount of all transactions processed within this cashier deposit. This field is non-editable.
   Ending Balance	Enter the final amount of cash or funds available in the selected cash drawer at the end of the day for this cashier deposit.
   Write-off Amount	Specifies the amount difference between the expected ending balance (sum of starting balance and transaction total) and the actual ending balance recorded in this cashier deposit. This amount represents any discrepancy in cash transactions that require adjustment or reconciliation. This field in non-editable. For more information, see Post Cashier Deposit.

   The Currency Code, Cash Drawer Code, and Posting Date fields become non-editable after a cashier transaction line is created for the cashier deposit.

4. On the Transactions FastTab, select the required action from the following.

   Action	Description
   Delete Line	Delete the selected cashier transaction line. The cashier transaction line cannot be deleted if there are any associated cashier transaction source lines.
   New Transaction	Create a new cashier transaction where you can record the sources and payments. This action opens the Cashier Transaction page when executed. For more information, see Cashier Transaction. Only users assigned to the associated cash drawer on the Cash Drawer Users page can execute this action. Cashier transactions can also be created directly from documents such as sales orders, posted sales invoices, and posted sales credit memos. For more information, see Create cashier transactions from source documents.
   Open Transaction	Open the Cashier Transaction page for the selected cashier transaction line.

5. On the Transaction FastTab, you can view the following fields.

   Field	Description
   Drawer User	Specifies the user or cashier associated with the cashier transaction line.
   Transaction Date	Specifies the date when the cashier transaction line is created and recorded.
   Transaction Time	Specifies the time when the cashier transaction line is created and recorded.
   Amount	Specifies the overall actual amount for all cashier transaction payment lines associated with the cashier transaction line. Selecting the value in this field opens the Sources page and displays the cashier transaction source lines associated with the cashier transaction line.
   No. of Sources	Specifies the total number of cashier transaction source lines associated with the cashier transaction line. Selecting the value in this field opens the Sources page and displays the cashier transaction source lines associated with the cashier transaction line.
   No. of Payments	Specifies the total number of cashier transaction payment lines associated with the cashier transaction line. Selecting the value in this field opens the Payments page and displays the cashier transaction payment lines associated with the cashier transaction line.
   Posted	Specifies whether the cashier transaction line is posted.

   The cashier deposit cannot be deleted if there are any cashier transaction lines associated with it.

6. On the action bar, select the required action from the following.

   Action	Description
   Post	Post the cashier deposit. The cashier deposit can be posted only when all the associated cashier transaction lines are posted. For more information, see Post Cashier Deposit.
   Sources	Opens the Cashier Transaction Sources page and the list is filtered with the relevant cashier deposit.

Cashier Deposit FactBox

The Payment Details section of the FactBox provides insights into the payments involved within the cashier deposit. The following fields are available:

Field	Description
No. of Payments	Specifies the total number of cashier transaction payment lines associated with the cashier deposit, indicating the total number of payments received.
Total Payments	Specifies the overall amount for all cashier transaction payment lines associated with the cashier deposit.

The Totals Per Payment Method section of the FactBox provides insights into the amount per payment method involved within the cashier deposit. The following fields are available:

Field	Description
Payment Method	Specifies the payment method code used for receiving or processing the payment within the cashier deposit.
Amount	Specifies the overall amount received using the payment method.

The Source Details section of the FactBox provides insights into the sources involved within the cashier deposit. The following fields are available:

Field	Description
No. of Sources	Specifies the total number of cashier transaction source lines associated with the cashier deposit.
Total Sources	Specifies the overall amount for all cashier transaction source lines associated with the cashier deposit.

The Totals Per Source Type section of the FactBox provides insights into the amount per source type involved within the cashier deposit. The following fields are available:

Field	Description
Source Type	Specifies the source type for which the payment is received or processed within the cashier deposit.
Amount	Specifies the overall amount received or processed for the source type within the cashier deposit.