Walkthrough: Matching purchase invoice with rent invoice buffer entries

Contract Management for Drink-IT  •  Article  •  4/23/2025  • 

We rent from our vendor 88000, Real Estate services renting a building for five years at $1.200 per month, starting on the 1st of January 2025. At 1st of March you receive a purchase invoice for the first two months of 2025 for $2.400

To register the rent category

  1. Select the Search icon , enter Rent Categories, and then choose the related link.
    The Rent Categories list page opens.
  2. On the action bar, select New.
  3. In the Code field, enter BUILDING.
  4. In the Description field, enter Building.
  5. In the Type field, select Rent.
  6. In the Invoice Period field, select Month.
  7. In the Rent Category Account field, select 4030020.
  8. Close the list page.

Set up the rental agreement

  1. Select the Search icon , enter Rental Agreements, and then choose the related link.
    The Rental Agreements list page opens.
  2. On the action bar, select New.
  3. On the General FastTab, in the Description field, enter the explanatory text.
  4. In the Starting Date field, select 1/1/2025.
  5. In the Ending Date field, select 12/31/2029.
  6. In the Source Type field, select Vendor.
  7. In the Source No. field, select 88000.
  8. On the Rent Lines FastTab, in the Rent Category field, select TAP.
    The corresponding Description, Invoice Period, Staring Date and Ending Date field values are inherited from the Rent Categories page associated with the selected code, TAP.
  9. In the Quantity field, enter 1.
  10. In the Unit Price field, enter 1.200.

Create the invoice buffer

  1. On the Rental Agreement page, on the action bar, select Create Invoice Buffer.
  2. In the Closing by Date field, leave the value blank.
  3. Select OK.
  4. Open the Rent Invoice Buffer page.

    The rent invoice buffer is created for the vendor 88000 with the invoicing period between 01/01/2025 to 12/31/2029 with the unit price of 1.200 along with status New.

Create the purchase invoice

  1. Select the Search icon , enter Purchase Invoice, and then choose the related link.
    The Purchase Invoice list page opens.
  2. On the action bar, select New.
  3. In the Vendor Name field, enter 88000.
  4. On the action bar, select Line > Function > Get Rental Agreement Lines.

    The Get Rental Agreements Lines list page opens.
  5. Select the rental agreement lines for the period 1/1/2025 and 2/1/2025
  6. Select OK.

    The selected rental agreement lines are added to the purchase invoice.