Set up contract management

Contract Management for Drink-IT  •  Article  •  9/24/2025  • 

In the Contract Management Setup, you can define number series and templates for Loans, Objects and Rental Agreements.
1. Select the Search icon , enter Contract Management Setup, and then choose the related link.
2. On the Contract Management Setup page, fill in the fields as necessary. Hover over a field to read a short description.
3. On Customer Contract FastTab, select a number series in the Customer Contract No. series field.
In case you have not defined an automatic customer dimension in App Business Central Accelerator you may want to define a dimension code in the Contract Automatic Dimension Code field to enable reporting from finance and item ledgers by dimensions. This will automatically create and synchronize a dimension value with the same number and name as the contract. Sales documents and journals will inherit it via the customer.

In case you did setup an automatic dimension for the customer we recommend not to setup an automatic dimension for the contract, as you can already report by the customer dimension and starting and ending dates.

  1. On the Rent FastTab, in the Vendor Invoice No. field, enter the code for the vendor invoice number used in the created purchase invoice in case of self-billing. The code includes %1 for the rental agreement number, %2 for the first invoice period, and %3 for the last invoice period, with invoice periods formatted as YYYY-MM.
  2. Turn on the Skip Error Messages on Rental Agreement toggle to suppress non-critical errors during batch processing, allowing you to focus on actual issues such as blocked customers or missing posting groups.
  3. In the Loan Category for Customer Rental Deposit field, select the loan category that the system uses when automatically creating customer rental deposit loans.
  4. In the Loan Category for Vendor Rental Deposit field, select the loan category that the system uses when automatically creating vendor rental deposit loans.
    When you change the loan category for customer or vendor rental deposits while in use on the Loan Categories page, the system displays an error.
  5. On the Object FastTab, select a number series for objects in the Contract Object No. series field.
  6. Select a dimension code in the Object Automatic Dimension field to enable reporting from finance and item ledgers by dimensions.
    This system automatically creates and synchronizes a dimension value with the same number and name as the object.
  7. On the Loan FastTab, select a number series for objects in the Loan No. series field.
  8. Select a Pay Back Journal template and Pay Back Journal Batch, that is the general journal where loan pay back due amounts will be posted through by the function Create Loan Pay back journal lines.
  9. Select a Reclassification Journal Template and Reclassification Journal Batch for the general journal that is used when a remaining loan balance is transferred to another loan by the function Reclassify Loan.
  10. The Apply Per Loan and Loan Entry Type toggle is turned on when loans are registered. This ensures:
  11. Report balances and net changes per loan per entry type (capitalized versus non-capitalized).
  12. Calculate interest over a loan and invoice it.


When Apply Per Loan and Loan Entry Type toggle is turned on, the Apply per Posting Group toggle is automatically turned on as well in Drink-IT Foundation Setup page when it was not on.