Post Purchase Return Order

A Document Weight Line is created for the Purchase Return Lines with a Catch Weight Item. It captures the quantity expressed in the Catch Weight Unit of Measure and is linked to the item tracking line.

The Purchase Return Order lines contain the Weight Quantity (KG), Weight Return Qty. to Ship (KG), Weight Qty. to Invoice (KG), Weight Return Qty. Shipped (KG), and Weight Quantity Invoiced (KG) fields. These fields are automatically filled with the values in the Document Weight Lines of the Purchase Return Order. You can access the Document Weight Lines by clicking the values on any of these fields.

You can update the lot number on the Item Tracking Lines page by choosing the AssistEdit button in the Lot No. field to select the required Lot No. from the Lot No. List.

To Post Purchase Return Order for Shipment

When the Purchase Return Order with the Catch Weight item is posted for shipment, the following data are updated

• The Weight Quantity fields on the Item Tracking Lines, Document Weight Lines and Purchase Return Order Line for Partial Shipment
• The Weight Qty. to Handle (KG) and Weight Qty. to Invoice (KG) fields on the Item Tracking Lines of the Purchase Return Order
• Document Weight Lines
• The Weight Quantity fields on the Purchase Return Order line

Also, the Item Ledger Entry, its corresponding Item Weight Ledger Entry and Posted Document Weight Lines for the Posted Purchase Return Shipment are created. The Weight Quantity (KG) and Weight Quantity Invoiced (KG) fields are updated on the Posted Purchase Return Shipment page. You can access the Posted Document Weight Lines by clicking the values on any of these fields.

You can update the Direct Unit Cost of the Catch Weight Item using the Update Catch Weight Item Unit Price function. For more details, see Update Catch Weight Item Unit Price.

To Post Purchase Return Order for Invoice

When you post the Purchase Return Order with the Catch Weight item for Invoice, the Correct Cost Amount (Actual) is posted in the Value Entry for Posted Purchase Credit Memo.

1. Select the Search icon , enter Purchase Return Orders, and then choose the related link.
   The Purchase Return Orders list page opens.
2. Select the required No. to open the Purchase Return Order page.
   On the Purchase Return Order page, on the Lines FastTab, the Weight Qty. to Invoice (KG) and Weight Qty. Invoiced (KG) fields are calculated from the Document Weight Lines and are non editable. You can click on the values in these fields to open the Document Weight Lines page.
3. On the action bar, select Posting > Post.
4. Select Invoice and click OK to post the Purchase Return Order for Invoice.

A Posted Purchase Credit Memo is generated automatically.

You can access the Posted Document Weight Lines by clicking on the value of the Weight Quantity (KG) field on the Posted Purchase Credit Memo page.

The following data is updated:

• The Weight Quantity (KG) and Weight Quantity Invoiced (KG) fields on the Posted Purchase Return Shipment
• Quantity Invoiced (KG) field on Posted Document Weight Lines for Posted Purchase Return Shipment
• The Weight Quantities fields on the Item Tracking Lines, Document Weight Lines and the Purchase Return Order line for Partial Invoice
• Item Weight Ledger Entry for the Posted Purchase Return Shipment
• Weight Quantity Invoiced (KG) field on the Posted Purchase Return Shipment
• Posted Document Weight Lines for the Posted Purchase Return Shipment
• Posted Document Weight Lines for the Posted Purchase Credit Memo

To Post Purchase Return Order for Ship and Invoice

While posting the Purchase Return Order with the Catch Weight item for Ship and Invoice, the Item Weight Ledger Entries and Posted Document Weight Lines are created with the values of Weight Qty. to Handle (KG) and Weight Qty. to Invoice (KG) fields from the Purchase Return Order. The Weight Quantity fields on the Posted Purchase Return Shipment and Posted Purchase Credit Memo pages are updated.

1. Select the Search icon , enter Purchase Return Orders, and then choose the related link.
   The Purchase Return Orders list page opens.
2. Select the required No. to open the Purchase Return Order page.
3. On the action bar, select Posting > Post.
4. Select Ship and Invoice and click OK to post the Purchase Return Order for Ship and Invoice.
   The Purchase Order is deleted in case of complete invoicing.

The following data is updated:

• The Cost Amount (Actual) field on the Item Ledger Entries is updated based on the Purchase Return Order.
• The Quantity (KG) and Invoiced Quantity (KG) fields on the Item Weight Ledger Entries are updated with the values of Weight Qty. to Ship (KG) and Weight Qty. to Invoice (KG) fields.
• The Weight Quantity (KG) and Weight Quantity Invoiced (KG) fields on the Posted Purchase Return Shipment Lines are updated.
• The Weight Quantity (KG) field on the Posted Purchase Credit Memo is updated.
• The Posted Document Weight Lines are created.

To Post Purchase Return Orders and Purchase Credit Memos

You can apply the costing by weight functionality when posting purchase return orders (shipments) and purchase credit memos for catch weight items where the Costing by Weight toggle on the Item Card page is turned on. The system calculates the cost amount based on the actual weight shipped back to the vendor, like how costs are calculated during outbound sales shipments.

On the Value Entries page, the Cost Amount (Expected) field value is updated during purchase return shipments, while the Cost Amount (Actual) field value is updated when posting the credit memo, ensuring accurate expected and actual cost tracking.

When posted, the system creates item ledger entries, item weight ledger entries, applied weight item entries to track outbound weight application from earlier receipts.

The Remaining Quantity (Catch Weight UoM) field and the Weight Open checkbox values are updated accordingly, reflecting the decrease in available inventory weight after the shipment.

This ensures consistent cost handling for outbound flows, whether through sales shipments or purchase return shipments.