Manage purchase for approved manufacturer

Approved Supplier  •  Article  •  10/22/2025  • 

You can execute the Approved Supplier List action on a purchase document to view a list of items available for selected vendor, item, and manufacturer combination. Additionally, you can filter the manufacturer code in the header level and select manufacturer in the line. You can also manually add items to a purchase document.

Create a purchase document

You can specify approved manufacturers directly on purchasing documents, ensuring control over procurement compliance and traceability from vendor to manufacturer. The Manufacturer Code field value on the General and Lines FastTab of the Purchase Order page defines the default manufacturer for the relevant purchase order and purchase order line.

The system performs the following validations:

  • The system displays a warning message when you try to select a manufacturer that is not approved for the added item but still allows you to add the manufacturer. For more information, see Define approved manufacturers.
  • The system displays an error message if a purchase line includes an item that has a manufacturer code defined on the Approved Manufacturer List page, but the Manufacturer Code field is blank on the Purchase Order page.
  • The system displays an error message if you select an item when the Require Vendor Certification toggle on the Item Card is turned on for an unapproved manufacturer. For more information, see Set up items.

Release a purchase document

While releasing a purchase document, the system displays an error message when there are any items that are not certified for the manufacturer on the Approved Manufacturer List page.

Updating in warehouse receipt

The system automatically updates the Manufacturer Code field value from the linked purchase order. You can edit or override the manufacturer code during the receiving process.

The system performs the following validations:

  • When the manufacturer code is changed, the system displays a confirmation message based on the approval status of the manufacturer.
  • The Manufacturer Override checkbox automatically selected when a manufacturer code is changed. You can create a warehouse receipt workflow status if this check box is selected for the specific item.