Assign trade plan costs to the source document

Assigning trade plan costs to the source document benefits businesses by enhancing cost transparency and accountability. This enables accurate financial tracking, efficient decision-making, and easier audits.
The following procedure describes how to perform this activity.

1. Select the Search icon , enter Transport Orders, and then choose the related link.
   The Transport Orders list page opens.
2. Select the preferred No.
   The Transport Order card page opens.
3. On the action bar, select Assign Costs to Documents.
   The system displays a dialog box confirming the creation of trade costs.
   You can also assign the costs by selecting Recalculate Cost > Assign Costs to Documents on the action bar of the Transport Order card page.

4. Click OK.
   The system updates the transport order with the relevant values.
5. On the Lines FastTab, select Line > Source Document Info.
   The Transport Request Source Document Info page opens.
6. Select the preferred entry.
7. On the action bar, select Show Document.
   The source document opens.
8. On the action bar, select Related > Order > Other > Document Trade Costs.
   The Document Trade Costs page opens.

Assign trade plan item charges to the source document

Assigning trade plan item charges to source documents ensures accurate cost allocation and enhances financial oversight. This process streamlines the assignment of freight costs to purchase orders, ensuring all expenses are correctly accounted for and expressed in the source documents.
This feature improves cost management, facilitates accurate financial tracking, and enhances decision-making efficiency. The following procedure describes how to perform this activity.

1. Select the Search icon , enter Transport Orders, and then choose the related link.
   The Transport Orders list page opens.
2. Select the desired No.
   The Transport Order card page opens.
3. On the General FastTab, ensure the Transport Cost Calculation field is set as Trade Plan.
4. On the Cost Lines FastTab, in the Trade Plan No. field, select a trade plan for which Accural Type field is set as Item Charge and Status field is set as Active.
5. On the action bar, select Recalculate Cost > Assign Costs to Documents.
   The system displays a dialog box confirming the assignment of costs.
6. Click OK.
7. Navigate to the source document linked to the transport order.
8. Verify that the defined item charge has been inserted with the associated details like Quantity field with value 1 and Direct Unit Cost/Unit Price field value based on the document type.

Assign expense item number to the source document

The Expense Item No. field categorizes and allocates costs, such as freight expenses, to documents like purchase orders. This capability ensures precise cost tracking and enhances financial transparency in business operations.
The following procedure describes how to perform this activity.

1. Select the Search icon , enter Transport Orders, and then choose the related link.
   The Transport Orders list page opens.
2. Select the desired No.
   The Transport Order card page opens.
3. In the Trade Plan No. field, ensure the defined trade plan has been configured with relevant value in the Expense Item No. field.
4. On the Cost Lines FastTab, select the Expense checkbox.
5. On the action bar, select Recalculate Cost > Assign Costs to Documents.
   Upon successful assignment, the system displays a confirmation message.
6. Click OK.
7. Navigate to the associated source document and verify that the trade plan and its associated costs have been inserted.
8. Verify the associated details like Quantity field with value 1 and Unit Price/Direct Unit Cost field value based on the document type. The expense item number has been assigned to the source document.