Manage document freight costs
The Document Freight Costs page displays the detailed freight cost calculations for sales, purchase, and transfer documents. You can view, manage, and assign freight costs based on the defined trade plans and shipment methods.
The Document Freight Costs page provides a breakdown of the freight costs associated with a document, showing the calculation type (for example, Floor Space, Packaging, Unit of Measure), cost ranges, freight amount, arrival and departure codes, and other related details.
You can view details of the freight cost calculations in the following fields:
| Field | Description |
|---|---|
| Trade Plan No. | Specifies the number of trade plans linked to the freight costs. This field displays the value that defines the freight calculation logic applied to this document. |
| Shipping Agent | Specifies the shipping agent responsible for handling the shipment. The agent’s details affect how the freight costs are calculated based on the conditions set in the trade plan. |
| Calculation Type | Specifies the method used to calculate the freight costs. The available options are:
|
| Calculation Rate Type | Specifies the rate type that is applied for the selected freight calculation. This field details how the rates (for example, per unit or per shipment) have been applied to calculate the freight cost. |
| From/To | Specifies the range used for freight calculations, such as quantity or units, depending on the calculation type selected. |
| Cost (LCY) | Displays the cost of the freight in local currency. This is the calculated cost for the freight, based on the parameters defined in the trade plan and the corresponding setup. This value is calculated by grouping transactions based on the calculation type (floor space, unit of measure, and packaging) and applying the highest cost. |
| Freight Amount (LCY) | Specifies the total freight amount in local currency for the selected freight calculation line. This is the freight cost that is applied to the entire document. |
| Arrival Code | Specifies the code for the location where the shipment arrives. This field is linked to the freight region table and helps determine the freight cost by matching the code with the predefined regions for accurate freight calculations. |
| Departure Code | Specifies the code for the location from which the shipment departs. This field works with the Arrival Code field to calculate freight costs based on the specific regions involved in the shipment process. |
| Manual | Indicates whether the freight cost line is added manually. If selected, it means the freight cost was not automatically calculated based on the trade plan but was instead manually entered. |
When the Manual Freight toggle on the Trade Plan Card page is turned on, you can manually add freight costs by selecting the Add Document Freight Cost Line action on the Document Freight Costs page. When selected, the system evaluates relevant conditions and assigns the applicable trade plans. All eligible freight costs are then automatically applied to the document based on the predefined rules in the trade plans.
Select the following actions as required.
| Action | Description |
|---|---|
| Recalculate Trade Plans | Resets freight costs based on current document conditions. It recalculates and reassigns applicable trade plans, removing manual entries so only automatic costs remain. |
| Delete | Removes selected freight cost lines from the Document Freight Costs page. |