Shop floor production registration entries

When consumption and/or output registrations are made in the Shop Floor Production Power App, these registrations are saved in the Dataverse table in Shop Floor Production Registration and posted via API as consumption and/or output in Business Central.

When all entries are posted for a production order, the production order can be finished in Dynamics 365 Business Central. When the status of a production order is changed which have existing unprocessed shop floor registration entries entry type Time, an error is shown.

Shop floor production time entries

Shop floor production time entries will be created when the user selects one of the following production routing status in the Shop Floor Production Power App:

• Start-up
• Production
• Failure

When a production routing status is selected in the Shop Floor Production Power App, a time entry is created in Dataverse and the start time is noted. When the status is changed, the end time is filled, and the time entry made is sent to Dynamics 365 Business Central.

Select the Search icon , enter the Shop Floor Production Time Entries, and then choose the related link.

All created time entries are shown. You can also access Shop Floor Production Time Entries from Released Production Order. The following procedure describes how to perform this activity.

1. Select the Search icon , enter Released Production Orders and choose the related link.
   The Released Production Orders page opens.
2. Select the preferred No.
   The Released Production Order page opens.
3. On the action bar, select Related > Order > Entries > Time Entries.
   The Shop Floor Production Time Entries page opens.
   You can view the following details associated with the defined released production order.

4. On the action bar of the BC Time Entries Subpage, select New.
   The BC Time Entries page opens.

5. On the General FastTab, fill in the following fields.

Post shop floor production time entries

When the Production Time Entries are created, you can post these as capacity entries. To be able to post the time entries the Post Time Shop Floor Checkbox on the Shop Floor Production Setup page must be turned on.

1. Select the Search icon , enter Post Shop Floor Production Time Entries, and then choose the related link.
   The Post Shop Floor Production Time Entries report page opens.

2. On the Options FastTab, turn on both the Process Time Entries and Post Shop Floor Production Registration Entries toggles to combine all the time entries with Entry Type as Time into Shop Floor Production Registration Entries. Subsequently, these merged entries will be posted as Capacity. This reflects the available resources or capacity in your system.

   Alternatively, turn on only the Post Shop Floor Production Registration Entries toggle, which instructs the system to specifically identify unposted Shop Floor Production Registration Entries with Entry Type as Time and Status as Not Processed. Then, the system will proceed to post all the entries as Capacity.

   Note

   The system throws errors during the initial posting of time entries because of missing setup information (e.g., General Ledger accounts). This can result in unposted Shop Floor Production registration entries with the Not Processed status. The Post Shop Floor Production Registration Entries toggle enables you to post unprocessed entries.

3. On the Filter FastTab, set filters based on which time entries should be posted.

4. Select OK.

After posting the time entries, a Shop Floor Registration Entry of type Time is created. This entry is posted as a capacity entry by means of an item journal.

You have two possibilities while posting time in shop floor:

• If you select No, then time entry will be shown in Business Central in the production order and can be used for reporting purposes. The registered time is not posted as a capacity entry
• If you select Yes, then the time will be posted as a capacity entry. This requires a special setup of the Routing:
  1. First, create one or multiple Labor Work Centers. Show on Shop Floor must be false.
  2. The efficiency factor of this labor work center must have a high value, so the run time of this operation doesn’t influence the lead time of the production order.
     Alternatively, you can work with parallel routings.
  3. Add the labor work center as a separate line to the routing, but don’t do this on the last line of the routing. The last line is always used for registering the output in the inventory and this must contain the work center that is shown in the Shop Floor Production.
  4. Create a link to the Labor Work Center in the routing line which contains the Work Center which is shown in the Shop Floor Production in the field Routing Line Labor Cost.

The time entry is created automatically in Business Central, but posting has to be done manually or by scheduling the report as a recurring job queue entry. You can’t change a production order to Finished before capacity is posted (if Post Time in Shop Floor is set as yes).

Post capacity for time entries

The Shop Floor Production Registration Time Entry allows recording the time dedicated to production time for each cost calculation. Linking the costs to the recorded time ensures accurate financial tracking and auditing.

1. Create a Released Production Order in Business Central.
2. Register the time in SFP Power App by changing its status after a few minutes.
3. Finish the open order in SFP Power App.
4. Run the Post Shop Floor Production Time Entries report in Business Central to process the created time entries as Shop Floor Production Registration Entries and then post them via the Output Journal as Capacity Costs.

5. Time entry shows the Shop Floor Production Registration Entry No. and Shop Floor Production Registration Entry Labor No. of the entries that have been created.

The Total Set-Up and Run-Time of the combined Time Entries for the Set-Up and Production Time are also created. Now, the time entries with the Shop Floor Production Registration Entry No. and Shop Floor Production Registration Entry Labor No. are created, and the Capacity Ledger Entries based on the setup are posted.

The report can only be executed when the Post Shop Floor Production Registration Entries toggle is turned on. This condition ensures that entries can be posted after corrections have been made on the Shop Floor Production Registration Entry Type. For example, Entry Type as Time which was previously in an error state has now been reset to the status of Not Processed. When the Post Shop Floor Production Registration Entries toggle is turned on, the report will not generate any new Registration Entries. Instead, it will solely post the Shop Floor Production Registration Entry Type as Time that will be pending as capacity.