Create purchase order associated with the purchase contract

Article04/16/20242 min read

Creating purchase orders from purchase contracts allows businesses to maintain compliance, reduce discrepancies, and increase accountability. This process minimizes error risk, strengthens vendor relationships, supports budget compliance, and ultimately improves the procurement workflow’s efficiency and cost-effectiveness.

You can create one or multiple purchase orders from a purchase contract based on the item number, vendor number, quantity, and quantity to receive. The following procedure describes how to perform this activity.

  1. Select the Search icon , enter Purchase Contracts, and then choose the related link.
    The Purchase Contracts list page opens.
  2. Select the preferred No.
    The Purchase Contract card page opens.
  3. On the action bar, select Process > Make Order.
    The Create Contract Orders page opens.
Note


  • If the Vendor No. field is blank on the Purchase Contract page, then the Make Order action gets disabled.
  • You cannot create a Purchase Order without defining the Qty. to Receive on the Purchase Contract page.

    1. On the Options FastTab, fill in the below fields:
    FieldDescription
    Contract No.Specifies the contract number based on which the purchase orders will be created. It gets inherited from the purchase contract.
    No. of orders to createSpecifies the number of purchase orders you want to create based on the specified purchase contract.
    Exclude Lines with Zero Qty.Specifies whether you want to exclude the purchase contract line items with zero quantity while creating the associated purchase orders.
    Note

    You can choose any location on the sales document if no location is specified on the sales contract. However, if a location is specified on the sales contract, you must use that specified location to proceed.

    You can also schedule a job queue by selecting the Schedule action and configuring the field values on the Schedule a Report page. The associated purchase orders are created.

    These purchase orders inherit Qty., UOM, and Location Code from the associated Purchase Contract. You can change these field values as required.

    Note
  • If the Unit of Measure (UoM) in a purchase order differs from the UoM in the associated purchase contract, the system will convert the Direct Unit Cost Excl. VAT value.
  • When a purchase order is created with the same item and vendor details within the specified date range of the purchase contract, the system inherits the relevant details on the purchase order line, including the contract number and contract line number.