Assign a purchase contract to a purchase order

Article • 6/4/2025 • 2 min read

Assigning relevant purchase contracts to orders improves traceability, communication, compliance, and accountability. This approach reduces time and costs while aiding data analysis for well-informed decision-making. With this feature, you can assign single or multiple purchase contracts to the associated purchase orders. The following procedure describes how to perform this activity.

  1. Select the Search icon , enter Purchase Orders, and then choose the related link.
    The Purchase Orders list page opens.

  2. On the action bar, select New.
    The Purchase Order card page opens.

  3. On the General FastTab, enter Vendor No., Vendor Name,and Vendor Invoice No.

  4. On the Lines FastTab, enter Type, Item No., and Quantity.

  5. The system updates the Contract No. and Contract Line No. fields based on the value of the Auto Fill Purchase Contract Details toggle on the Contract Setup page. If the toggle is turned on, the values get auto-filled for purchase order and purchase invoice, otherwise, you can select them from the lookup table.

    The Auto Fill Purchase Contract Details toggle value is not applicable for the Purchase Return Order and Purchase Credit Memo pages. Additionally, the Contract Exist checkbox on the Lines FastTab is automatically selected.

  6. On the action bar, select Home > Release > Release.
    The purchase order is released.

  • When releasing/posting a purchase order without assigning the corresponding purchase contract, the system displays a message notifying the presence of the purchase contract.
  • The system displays a warning message when the receiving quantity exceeds the contract quantity when releasing a purchase order linked to a purchase contract and the Exceed Purch. Contract Qty. Alert Type field value is set to Warning on the Contract Setup page. For more information, see Set up contract management.