Walkthrough: Send IE818 EMCS message on purchase receipt

Before starting this walkthrough, ensure that your work date is set to today’s date to prevent transaction rejections in the EMCS test environment due to date-related issues. The DEMO environment connects to the Belgium Government test platform, so some of the setup used is specific to Belgium. 

Our vendor, Bavarian Brewery AG, is based in Germany. They operate as a tax warehouse, and we purchase their delicious German beer. 

Create purchase order  

1. Select the Search icon , enter Purchase Orders, and then choose the related link.  
   The Purchase Order page opens. 

2. Select New to create a new entry.  

3. In the Vendor field, enter Bavarian Brewery AG. 

4. On the Lines FastTab, fill in the following details:  

   Item	Quantity
   1710	100
   1770	80

Post purchase receipt  

5. On the action bar, select Post. 
6. Select Receive and then select OK to post the receipt of the goods.  
7. Open the Posted Purchase Receipts page. 
8. On the action bar, select Related > Receipt > Customs Documents. 
9. On the Customs Documents page, select the Edit action.  
10. On the Transport FastTab, in the Transport Unit Code field, select Vehicle.  Alternatively, in the Identity of Transport Units field, enter or select a license plate number.  

Receive IE801 message  

11. On the action bar, select Actions > Receive IE801.
12. Select Print e-AD Document.  
13. Select Send to and choose PDF Document.  
    Verify the message displayed on the Messages FactBox of the customs document. 
    If the Status field value is set to Success, the message was successfully received by the government. 
    If the Status field value is set to Error, check the Error Message field on the FactBox for details. Resolve the error and then execute the Receive IE801 action again. 

Each message creates a new entry on the Customs Document Mgt. Mail History List page.  

The system can automatically receive the IE801 message and create a customs document.

Apply customs document lines  

To manage the application of tax ledger entries with the customs document, ensure that each line is assigned to an item number and that the posted purchase receipt is configured for application. 

To set up the item for application, review the tax classification codes.

• Navigate to Taxes > Classification > Item (general default). 
• Navigate to Item > Related > Tax Classification > Tax Classification (per item).

14. On the Customs Document page, update Item No. field value per customs document line.

    
    An automatic search is available for tariff numbers and item descriptions. If no or multiple matches are found, you must update the Item No. field values manually. 

15. On the Lines FastTab, select the Apply Entries action.

16. Select the related tax ledger entry. 
    The Applied Customs Quantity field value is updated with the remaining customs quantity of the tax ledger entry.
    The Applied Quantity (Base) field value is updated based on the applied customs quantity. You can select the field value to open the associated Customs Document Tax Applications page. 

17. Leave the page and execute this action for each customs document line.

Manage the receipt information

18. On the Customs Document page, on the Receipt FastTab, update the available field values.  
19. Check the Global Conclusion of Receipt field value in the customs document.
    If the field value is Receipt Accepted and Satisfactory or Exit Accepted and Satisfactory, you do not need to update the customs document lines separately.  
    If the value is different, update the customs document lines separately. 
20. On the Lines FastTab, update the Shortage / Excess, Observed Shortage or Excess, Refused Quantity, Unsatisfactory Reason, and Complementary Information field values for each line. 

Send IE818 EMCS message  

21. On the action bar of the customs document, select Actions > Report a Receipt IE818.

    
    A validation check is performed on all required fields. If all fields contain valid values and based on the Application Check IE818 field value on Customs Document Mngt. Setup page, the IE818 message will be sent. 

22. On the Messages FactBox, select the Show Message to view the created XML file.