Order, receive and invoice liters of alcohol

Article12/11/20232 min read

When prices for variable strength items are agreed in for instance liters of alcohol, it is best practice to order in that unit of measure.

Exercise: Purchase a full tank truck of alcohol

Story

Ian is purchase manager at CRONUS DIT. With the supplier, he agreed a price of 1.25 per liter alcohol. He orders a full tank truck.

  • Verify that you are a warehouse employee for location BLUE-PROD

  1. Select the Search icon , enter Purchase Orders, and then choose the related link.

  2. On the Purchase Order page, select vendor 83000 Groene Kater BVBA - Raw Alcohol.

  3. Create a purchase line with Item 6494 Alcohol 96 - Standard (LOT+QLTY) - PUR in LA

    • In the Volume L field, enter 30,000.
      • Check the Strength ABV; 96.00 is the default off the item.
      • Check the Total ABV*L; 28,000 is the liters of alcohol
      • Check the Quantity; equal to the liters of alcohol.
      • Check the Unit Cost and Line Amount; according to purchase price setup.

  4. Release the order Bob is warehouse employee. He prepared the warehouse receipt for the order and now registers the receipt according to the delivery note from Groene Kater. It tells him that the tank contained 29.800 liters at a strength of 95.80%.

  5. Create the warehouse receipt by executing the Create Whse. Receipt action.

  6. On the Lines FastTab, choose the Item Tracking Lines action.

  7. Assign a lot number with the Assign Lot No. function

  8. Register the actual 29.800 liters in the Quantity Base field and the actual strength in Strength ABV.

  9. Close the page and confirm the update question.

  10. To post the receipt, choose the Post action.

    Inge is the accounts payables employee that received the invoice from Groene Kater. The document shows that 28,548,40 liters of alcohol is calculated at 1.25 per liter. This makes the total amount excl. VAT 35,685.40. Before she posts the invoice, she confirms herself that the invoice is according the agreed price and matches with the receipt.

  11. Select the Search icon , enter Purchase Invoices, and then choose the related link.

  12. On the Purchase Invoice page, select vendor 83000 Groene Kater BVBA - Raw Alcohol and register the Vendor Invoice No.

  13. On the Lines FastTab, choose the Get Receipt Lines action.

  14. Select the receipt line that is included in the invoice.

  15. Match the invoice amounts. To post the invoice, choose the Post action.