Manage trade partner allocations

Trade Management • Article • 6/16/2025 • 8 min

On the Trade Partner Allocations page, you can add a trade partner to the customer/vendor and set which trade partner should get the accrual amount. You can also assign a percentage of the accrual amount to be allocated for each trade partner.

On the Customers list page, in the No. field, select the required number of the customer.
The Customer Card page opens for the selected customer.
On the action bar, select Related > Customer > Trade Partner Allocations.
On the Trade Partner Allocations page, the Source No. field is auto populated from the selected customer number.
In the Ship-to Code field, choose the required code from the drop-down list.
This field is only available when the source type is a customer.
In the Trade Partner No. field, choose the required number from the drop-down list.
In the Trade Partner Allocation field, enter the relevant value of the allocated percentage.
This field defaults to the value as 100 for a new record. It can also be updated manually.

Alternatively, the Source Type, Source No. and the Ship-to Code fields are updated automatically when you record an entry on the Trade Partner Allocation page.

Each Trade Partner is assigned with a unique number. So, only one record exists as per the Trade Partner No.

You can view the FactBox on the right side of the screen by selecting the relevant Trade Partner records. It displays the following information about the Trade Partner records.

Field	Description
Source Type	Shows whether the selected trade partner is a customer or vendor.
Source No.	The number of the customer or vendor.
Name	The name of the customer or vendor.
Trade Partner Group Code	The code of the trade partner group.

Manage document trade partner allocations

On the Document Trade Partner Allocation page, you can control which Trade Partner(s) get the accrual amount in relation to a particular source document.

On the Sales Orders list page, select the New action.
On the Sales Order page, choose Related > Order > Document Trade Partner Allocations.
On the Document Trade Partner Allocations page, the Document No. field is auto populated from the selected sales order.
In the Trade Partner No. field, choose the related value from the drop-down menu.
In the Allocation Percentage field, specify the required percentage of the order amount.

The Document Trade Partner Allocations records inherits the setup of the Trade Partner Allocations of the Customer based on the option selected in the Ship-to Code field (including the blank Ship-to Code entries) on the Shipping FastTab on the Customer Card.

The Document Trade Partner Allocations inherits the blank Ship-to Code entries of the Trade Partner Allocations for the Purchase documents by default.

You can view the FactBox on the right side of the screen by selecting the relevant Trade Partner records. It displays the following information about the Trade Partner records.

Field	Description
Source Type	Shows whether the selected trade partner is a customer or vendor.
Source No.	The number of the customer or vendor.
Name	The name of the customer or vendor.
Trade Partner Group Code	The code of the trade partner group.

This feature can be accessed from both the Sales and Purchase documents. The Trade Partner Allocations table is shown onthe following pages:

Sales Invoices
Sales Return Orders
Sales Credit Memos
Blanket Sales Orders
Sales Quotes
Sales Orders
Purchase Invoices
Purchase Return Orders
Purchase Credit Memos
Blanket Purchase Orders
Purchase Quotes
Purchase Orders

You can copy a sales or purchase document from another document that holds the records of the trade partner allocations. This enables any recalculation of the document's trade lines to accurately reflect any voluntary manual modification of the trade partner allocations. The Move Negative Lines action allows you to move the linked document trade partner allocations lines to a new document. You can also perform the Correct, Cancel, Create Corrective Credit Memo actions to update the document trade partner allocations records for the posted documents.

Copy document trade partner allocations

When you click on Make Order action, the purchase quote is transferred to purchase order. This procedure describes how to copy the trade partner allocations using Make Order action from the sales quote page.

Select the Search icon , enter Sales Quotes and then choose the related link.
The Sales Quotes list page opens.
Select the required No. to open the Sales Quote Card page.
On the action bar, select Related > Quote > Document Trade Partner Allocations.
On the Document Trade Partner Allocations page, fill in the Trade Partner No. and assign the allocated percentage.
By choosing the Make Order action, the sales quote is converted into an order.

The details of the trade partner allocations from the Document Trade Partner Allocation records in Sales Quote page are transferred to the Sales Order page. Any changes or modifications made are also updated in the Sales Order page. It works similarly for the following documents:

Purchase Quotes
Blanket Sales Orders
Blanket Purchase Orders

You cannot view the Document Trade Partner Allocations records in the sales order page if it is deleted or completely removed from the sales quote page.

Manage posted document trade partner allocations

When you post a sales order or sales return order, the resulting posted sales invoice or posted sales credit memo receives the records of the trade partner allocations from the respective documents. The Posted Document Trade Partner Allocations page helps to analyze and understand the contributions of the resulting Document Trade Lines in relation to the posted document. For any posted sales or purchase document, you can see the trade partner allocations records that are related to the document.

Select the Search icon , enter Posted Sales Invoices and then choose the related link.
The Posted Sales Invoices page opens.
Select the required No. to open the Posted Sales Invoice page.
On the action bar, select Related > Invoice > Document Trade Partner Allocations.
The Posted Document Trade Partner Allocations page displays the records of the selected Sales order and its document trade partner allocations.

Alternatively, you can also open the Posted Document Trade Partner Allocation page with the following steps.

Posted Sales Credit Memo > Related > Cr. Memo > Document Trade Partner Allocations.

You can view the FactBox on the right side of the screen by selecting the relevant Trade Partner records. It displays the information about the Trade Partner records. For more information, see Document Trade Partner Allocations.

You can only view the values in the fields and the records on the page are non-editable.

View the document trade partner allocation archive

You can be able to view the fields on the Sales Document Trade Partner Allocation Archive and the page is non-editable.

On the Sales Order Archives page, select the required No.
The Sales Order Archives page opens.
On the action bar, select Related > Order > Document Trade Partner Allocation.
The Sales Document Trade Partner Allocations Archive page opens.
The Document No., Trade Partner No., and Allocation Percentage fields are automatically filled in and inherited from the archived source document. For more information, see Manage posted document trade partner allocations.

It works similarly for both Sales and Purchase documents. This page can also be accessed from the following pages:

Archived Sales Quotes
Archived Sales Orders
Archived Sales Return Orders
Archived Purchase Quotes
Archived Purchase Orders
Archived Blanket Purchase Orders
Archived Purchase Return Orders

Now when a sales document is archived or restored, the created sales document will have all the records of the Document Trade Partner Allocation records from the archived or restored sales document. This works similarly for the following documents:

Archived Sales Quotes
Archived Sales Orders
Archived Sales Return Orders