Posting Purchase Documents

Excise Duty Management  •  Article  •  4/29/2023  •  3 min

When posting a purchase document, it must be possible to get the insight about the related excise data which is posted in terms of Excise Duty after finishing the purchase transaction. The excise data is always recalculated while posting a purchase document. The Posting Date of the purchase document is the date when the recalculation is based on the Excise Data, Customs licenses, and Trading Information from the purchase document are inherited in the posted excise entries once you post the purchase document.


While posting, if the Status of the Item is Blocked or Blocked for Movement in the Item Beverage Data, it throws an error. And also, if there is no valid tariff group version selected for the Excise Item, you get an error message.

To post a Purchase Order:

  1. Select the Search icon , enter Purchase Orders, and then choose the related link.
    The Purchase Orders page opens.
  2. Select the Purchase Order that you want to post.
  3. On the action bar, go to Posting > Post.
    A dialog appears to select the required option.
  4. Select Receive and click OK.
    A dialog confirms that the Purchase Order is posted and moved to the Posted Sales Invoice page.
  5. Click OK to open the posted invoice.
  6. On the Purchase Order page, on the action bar, go to Order > Receipt.
    The Posted Purchase Receipt page opens.
  7. Click the Receipt No.
    The Posted Purchase Receipt page opens.
  8. On the action bar on the Lines FastTab, go to Line > Excise Duty > Excise Data.
    The Excise Duty Ledger Entries page opens, all the data on the purchase order are now posted to Excise Duty Ledger Entries.


Positive signs in Excise Duty Ledger entries are for the Incoming Transactions which means there is an increment in the inventory. Negative signs are for the Outgoing Transactions and lead to a reduction in the inventory.

  1. On the action bar, go to Actions > Find Entries to navigate to all entries attached to the Purchase Shipment.
    The Find Entries page opens.
  2. Click the respective fields to view the related entries for the Purchase Shipment.


When posting a Purchase Return Order, it is also possible to navigate to the Excise Duty Ledger Entries attached at the Posted Purchase Return Shipment.