Set up posting date

Essentials  •  Article  •  2/19/2024  •  5 min

The posting date is vital for timing financial transactions, influencing inventory valuation, and ensuring accurate reporting in both purchase and sales documents.
You can configure the defined parameters based on which the posting date will be generated for specified inbound and outbound documents. The following procedures describe how to perform this activity.

  1. Select the Search icon , enter Posting Date Setup, and then choose the related link.
    The Posting Date Setup page opens.

  2. On the General FastTab, configure the following toggles:

    Field Description
    Purchase Enable this to adjust the configured posting date setup for purchasing-related documents.
    Sales Enable this to adjust the configured posting date setup for sales-related documents.

Upon turning off the Purchase and Sales toggles, the relevant fields will be greyed out and the system doesn’t consider configurations from the Posting Date Setup page.

  1. On the Sales FastTab, select the value from the dropdown list for the following fields:
    Field Description
    Sales Order (Document Date) Specifies the parameter used to calculate the document date field value for sales orders.
    Sales Shipment (Posting Date) Specifies the parameter based on which the posting date field value will be calculated for the posted sales shipment.
    Sales Return Order (Document Date) Specifies the parameter based on which the document date field value will be calculated for the sales return orders.
    Sales Return Shipment (Posting Date) Specifies the parameter based on which the posting date field value will be calculated for the sales return shipment.
    Sales Credit Memo (Document Date) Specifies the parameter based on which the document date field value will be calculated for the sales credit memos.
    Sales Credit Memo (Posting Date) Specifies the parameter based on which the posting date field value will be calculated for the sales credit memos.
    Posted Sales Invoice (Document Date) Specifies the parameter based on which the document date field value will be calculated for the posted sales invoices.
    Posted Sales Invoice (Posting Date) Specifies the parameter based on which the posting date field value will be calculated for the posted sales invoices.

The fields on the Sales FastTab have the following options to choose from:
Manual: The system assigns the posting date based on the default date set up with the business central.
Work Date: The system assigns the posting date based on the work date configured on the My Settings page for the relevant company.
Request Delivery Date: The system assigns the posting date based on the Requested Delivery Date defined on the Invoice Details FastTab on the relevant pages.
Promised Delivery Date: The system assigns the posting date based on the Promised Delivery Date defined on the Invoice Details FastTab on the relevant pages.

  1. On the Purchase FastTab, select the value from the dropdown list for the following fields:

    Field Description
    Purchase Order (Document Date) Specifies the parameter based on which the document date field value will be calculated for the purchase orders.
    Purchase Receipt (Posting Date) Specifies the parameter based on which the posting date field value will be calculated for the purchase receipt.
    Purchase Return Order (Document Date) Specifies the parameter based on which the document date field value will be calculated for the purchase return orders.
    Purchase Return Shipment (Posting Date) Specifies the parameter based on which the posting date field value will be calculated for the purchase return shipment.
    Purchase Credit Memo (Document Date) Specifies the parameter based on which the document date field value will be calculated for the purchase credit memos.
    Purchase Credit Memo (Posting Date) Specifies the parameter based on which the posting date field value will be calculated for the purchase credit memos.
    Purchase Invoice (Document Date) Specifies the parameter based on which the document date field value will be calculated for the purchase invoices.
    Posted Purchase Invoice (Posting Date) Specifies the parameter based on which the posting date field value will be calculated for the posted purchase invoices.

The fields on the Purchase FastTab have the following options to choose from:
Manual: The system assigns the posting date based on the default date set up with the business central.
Work Date: The system assigns the posting date based on the work date configured on the My Settings page for the relevant company.
Request Receipt Date: The system assigns the posting date based on the Requested Receipt Date defined on the Invoice Details FastTab on the relevant pages.
Promised Receipt Date: The system assigns the posting date based on the Promised Receipt Date defined on the Invoice Details FastTab on the relevant pages.

The Posting Date Setup enables you to define values without internal validation. For example, you can set a Posting Date before the Document Date if needed.

The posting date setup is completed.