What's new in version 2501.0.0.0

Customs Document Management for Drink-IT  •  Release Note  •  4/23/2025  •  10 min

Features

With the features added in this release of the Aptean Beverage Customs Document Management extension, Drink-IT Edition, 

  • You can send the following messages from the Customs Document page. 
    • IE813 - Change of Destination: To process the IE813 message and confirm the destination change details, you can execute the Process IE813 Change of Destination action on the customs document. The system automatically updates the EMCS Status field value on the customs document and creates a new entry on the Customs Document Mngt. Mail History page. 
    • IE819 - Alert or Rejection of an e-AD: To process the IE819 message and notify the authorities about an alert or rejection of an e-AD, you can execute the Process IE819 Aler/Rejection action and update the fields on the Alert/Rejection FastTab of the customs document. The system automatically updates the EMCS Status field value on the customs document and creates a new entry on the Customs Document Mngt. Mail History page. 
    • IE837 - Delay Explanation: To process the IE837 message and notify the customs authority of a delay in the delivery of excise goods, you can execute the Process IE837 Delay of Delivery action and update the fields on the Delivery FastTab of the customs document. The system automatically updates the EMCS Status field value on the customs document and creates a new entry on the Customs Document Mngt. Mail History page. 
    • IE871 - Shortage Explanation: To process the IE871 message and to explain a shortage or discrepancy in received excise goods, you can execute the Process IE871 Reason for Shortage action and update the fields on the Receipt FastTab of the customs document. The system automatically updates the EMCS Status field value on the customs document and creates a new entry on the Customs Document Mngt. Mail History page. 
  • You can view whether the goods are moving inbound or outbound based on the associated document type in the Direction of Movement field on the Customs Document page. It is determined automatically based on the Document Type field value when the customs document is created. 
  • The system optimizes the process of receiving IE801 messages in the following areas:
    • The system processes IE801 messages by updating or creating customs documents based on confirmation of sent IE815 (such as sales orders and purchase return orders) or pre-announcement of goods receipts (such as purchase orders and sales return orders), ensuring tracking and compliance. 
    • When the confirmation of a sent IE815 message is received, the system updates the ARC No. field value in the matching customs document based on the local reference number and the Direction of Movement field value (set to Outbound). If no matching document is found, the system sets the Status field value to Error.
    • If the message is a pre-announcement of a goods receipt, the system updates the existing customs document or creates a new one as needed. This process is based on the Consignor Trader ID, Local Reference Number, and Direction of Movement (set to Inbound) field values. The consignor trader ID is matched against predefined values for the vendor, customer, or fiscal representative. If no match is found, the system sets the Status field value to Error.
    • The system automatically populates the customs document with essential header fields when an IE801 message is received as a pre-announcement of a goods receipt. It determines whether the source type is a vendor, customer, or fiscal representative and fills in the relevant details accordingly. When the source type is determined, the following information is updated: 
      • General info 
      • Consignor info 
      • Consignee info 
      • Place of dispatch (POD) 
      • Delivery place 
      • Transport details 
    • The system automatically fills in the customs document lines based on the details in the message when an IE801 message is received as a pre-announcement of a goods receipt.  
      • This includes details such as Tariff No., Quantity, Alcohol Strength, EMCS Unit, Excise Product Code, Package Information field values, and more.  
      • When an IE801 message is received as a pre-announcement of a goods receipt, the system automatically validates the Item No. field value based on the tariff number and description and fills in the customs document lines using the details from the message.
  • The system optimizes the process of sending IE818 messages in the following areas:
    • The Brand Code field value on the customs document line is no longer required when sending the IE818 message for excise duty documents. This allows you to create and receive suspended goods without a brand code, enabling error-free processing of new goods that are not intended for sale.
    • You can apply customs document lines with receipt tax goods by linking them to tax ledger entries by executing the Apply Entries action on the Lines FastTab of the Customs Document page, ensuring accurate linkage between customs documents and tax records. 
    • The system enhances customs document tracking by automatically calculating the Applied Quantity (Base) field value for accuracy in movement reporting.  
    • In the Excess / Shortage field, you can specify whether the received quantity differs from the expected amount, ensuring accurate tracking and reporting. The available options are blank (default), Shortage (if fewer goods are received), Excess (if more goods are received), and Accepted (if the received quantity is correct and accepted despite the difference between received and reported quantity).
    • The system automates the processing of IE818 messages to report the receipt status of the excise goods under EMCS. It also includes line information where the EMCS Mandatory checkbox is selected, and the Global Conclusion of Receipt field value is not Receipt Accepted and Satisfactory or Exit Accepted and Satisfactory. Lines with Shortage / Excess field value set as blank or Accepted are skipped, other lines are reported based on the Observed Shortage or Excess, Refused Quantity, Unsatisfactory Reason Code, and the Complementary Information field values.  
    • The system validates the application of customs document lines with tax ledger entries before processing an IE818 message. Based on your requirements, you can define the type of check in the Application check IE818 field on the Customs Document Mgt. Setup page. The available options are: None, Warning, and Error. 
    • On the tax classification level of an item, you can define the default tax class code using the Default setting for Application checkbox. This is inherited by the related tax classification relation for the item. Additionally, you can manually change the default setting of the checkbox on the Tax Classification Relation page. The setting of the checkbox on the Tax Classification Relation page is applied when a tax ledger entry is created for the item during an incoming goods movement.
    • The system updates the Source Line Quantity (Base) field value when creating customs document lines for inbound and outbound documents. This field value is used for matching inbound and outbound customs document lines with their original document lines. 
    • On the Tax Ledger Entries page, you can define which tax ledger entry can be applied to the customs documents by updating the To Apply checkbox.  
    • The Tax Ledger Entry Application page facilitates the application process between customs document lines and tax ledger entries. This page allows you to update and track customs and tax quantities to maintain compliance with customs and tax regulations for applied and unapplied quantities. Additionally, it includes warnings for potential quantity mismatches before closing the page. 
  • The system allows you to define tax registration numbers and warehouse references directly for customers and vendors based on a specific tax code, as it is essential to associate specific customs licenses with individual customers or vendors for compliance and accurate tax processing. 
  • The system allows you to define additional customs licenses (tax registration numbers and warehouse references) directly for customers, vendors, or locations (transfer-to) based on a specific tax classification code on location, tax classification, or tax classification relation. 
  • The system includes license information directly in document tax lines and posted document tax lines to quickly identify the tax registration numbers and warehouse references involved in a transaction, such as customers, vendors, and locations. When a posted document tax line is created from a document tax line, the system automatically transfers the values of the customs license fields. 
  • The system includes license information directly in the tax ledger entry lines, allowing quick identification of the tax registration numbers and warehouse references involved in a transaction, such as those related to customers, vendors, or locations (transfer-to).
  • You can define 9 (Certified Consignee), 10 (Temporary Certified Consignee), and 11 (Return to the place of dispatch of Consignor) B2B destination types for customers, vendors, locations, customer ship-to addresses, vendor order addresses, fiscal representatives, and customs documents. 
  • When creating customs documents for sales, purchase, or transfer transactions, the system generates multiple customs documents based on unique combinations of the Location Tax Ref. 1, Location Tax Ref. 2, Tax Registration No., and Tax Warehouse Reference field values.
  • On the Item Card page, the Excise Product Code field value can be manually entered or automatically inherited during the validation of the tariff group or the default tax classification. The Excise Product Code field value is transferred to the customs document, following the priority order:
    • Item
    • Tariff group
    • Default tax classification

UI/UX changes

The following UI/UX changes have been made in this release. 

  • The Customs Document Tax Applications page has been added. 
  • The Additional Custom Licenses page has been added.


    You can navigate to the Additional Custom Licenses page from the Location Card, Tax Classifications, and Tax Classification Relation pages.

  • The following actions have been added to the Customs Document page.  
    • Process IE813 Change of Destination 
    • Process IE819 Alert of Rejection 
    • Process IE871 Shortage Explanation 
    • Process IE837 Delay Explanation 
  • The Apply Entries action has been added to the Lines FastTab of the Customs Document page. 
  • The Enable entry To Apply and Disable entry to Apply actions have been added to the Tax Ledger Entries page. 
  • The IE818 Message FastTab has been added to the Customs Document Mgt. Setup page. 
  • The Customs Document Application FactBox has been added to the Tax Ledger Entries page. 
  • The Tax Ledger Entry Application FactBox has been added to the Customs Document page.   
  • The Direction of Movement field has been added to the General FastTab of the Customs Document page. 
  • The Excise Product Code field has been added to the Item Card page.
  • The following fields have been added to the Lines FastTab of the Customs Document page. 
    • Applied Quantity (Base) 
    • Applied Customs Quantity 
    • Quantity (Base) 
    • EMCS Unit 
    • Location Ref 1 
    • Location Ref 2 
    • Tax Registration No. 
    • Tax Warehouse Reference 
  • The following fields have been added to the Tax Ledger Entries page. 
    • EMCS Unit  
    • Shortage / Excess 
    • Customs Quantity  
    • Applied Customs Quantity  
    • Applied Quantity (Base) 
    • Quantity (Base) 
    • Tax Registration No. 
    • Tax Warehouse Reference 
    • Applied (Checkbox) 
    • To Apply (Checkbox) 
  • The Applied and To Apply checkboxes have been added to the Tax Ledger Entries page. 
  • The Default setting for Application checkbox has been added to the Tax Classifications and Tax Classification Relation pages. 
  • The Tax Registration No. and Tax Warehouse Reference fields have been added to the Tax Classification Relation page for vendors and customers and the Tax Ledger Entries page.
  • The following fields have been added to the Document Tax Lines and Posted Document Tax Lines pages.
    • Location Tax Ref 1
    • Location Tax Ref 2
    • Tax Registration No.
    • Tax Warehouse Reference.
  • The 9-Certified Consignee, 10-Temporary Certified Consignee, and 11-Return to the place if dispatch of the Consignee options have been added and the 7-Unknown option has been renamed to 8-Unknown in the Destination Type field on the following pages: 
    • Customer Card 
    • Vendor Card 
    • Ship-to Address Card 
    • Order Address Card 
    • Location Card 
    • Fiscal Rep./Expeditor 
    • Customs Document 
  • The following options are added to the EMCS Status field on the Customs Document card page. 
    • Change of Destination (IE813) 
    • Alert of Rejection (IE819)    
    • Shortage Explanation (IE871) 
    • Delay Explanation (IE837) 

Resolved issues

The following issues have been resolved in this release. 

ID Description
237326 The system fails to update the EMCS Mandatory checkbox on the sales line when the Document Calc. Point field value is set to Release for sales on the Tax Management Setup page.  
278577 The system fails to update the EMCS Mandatory checkbox on the purchase line when the Document Calc. Point field is set to Release for purchase on the Tax Management Setup page.